Terms and Conditions

Terms & Conditions FOOD AND BEVERAGE: All food & beverage served on premises must be provided by Oakfield Golf and Country Club. Exceptions may apply to pastry and traditional items such as celebratory cakes for special occasions for which a service fee may apply. Health regulations prohibit the removal of food after a function by the organizer or their guests. One menu is required for all guests unless otherwise agreed. Limited dietary substitutes can be made available upon request. Menu selections must be submitted to the Chef at least three weeks prior to your function. All prices are subject to change without notice. Cost can be confirmed no more than three (3) months prior to the function. In accordance with NS Liquor laws, all alcoholic beverages consumed in the licensed areas must be purchased by Oakfield Golf & Country Club. Exceptions apply to wine where a $10.00 corkage fee will apply. If any guest in your group has allergies, you shall inform us of the names of such persons and the nature of their allergies in order that we may take the necessary precautions when preparing their food. Should this information not be provided, you shall indemnify and hold us forever harmless from and against any and all liability for any personal injury that does occur. SERVICE CHARGES AND TAXES: All food and beverage and equipment are subject to a 15% service charge. Government Taxes are applicable as follows: Food & Non-Alcoholic Beverages 15% harmonized service tax (HST) Alcoholic Beverages 15% harmonized service tax (HST) Labor 15% harmonized service tax (HST) Miscellaneous 15% harmonized service tax (HST) Invoice Payment with Credit Card 3% Administrative Fee Meal functions starting thirty (30) minutes beyond agreed upon service time may be subject to a $15.00 charge per server, per hour. The club will not be held responsible for overcooked food as a result of late meal service due to client’s request. Socan Fee: A Socan License, (Society of Composers, Authors and Music Publishers of Canada) at $59.17 or $41.13 depending on the room size (with dancing) or $29.56 or $20.56 depending on the room size (without dancing) will be required for any use of published music during an event General Terms & Conditions DEPOSITS, PAYMENT & CANCELLATION: A deposit is required to confirm the booking on a definite status. 75% of the full estimated balance is payable by certified cheque, cash or authorized credit card ten (10) days prior to the event, with the balance due upon completion of the event. Applications for direct billing are subject to approval and can be arranged through the accounting office. Direct billings will be payable within two (2) weeks upon receipt of invoice. A $1000.00 or 50% (whichever is greater) non-refundable minimum deposit is required to secure space for all events. Should a cancellation occur this deposit will be refunded only if a comparable function is booked in that space. GUARANTEES: A minimum guarantee is due by 12:00 pm (noon), twenty one (21) working days prior to your event. If the guaranteed number has not been received, the billing will be prepared for the number of persons for which the function was originally booked, or the number in attendance, whichever is greater. CANCELLATION: Cancellation of a confirmed event less than 10 days prior to the start date will result in a cancellation charge of 50% of the total charges. Cancellation within 3 days of the start date will result in a cancellation charge of 100% of total charges. Cancellations must be received in writing. MISCELLANEOUS: Oakfield Golf & Country Club reserves the right to inspect and control all private functions. Liability for damages to the premises will be charged accordingly. The convener of the function will be held responsible for any and/or all damages incurred to the premises by their guests or independent contractors on their behalf. Oakfield Golf & Country Club will not be responsible for da