Terms and Conditions

Terms and Conditions To guarantee a well, organized event, we ask that you review the following catering policies. It is the responsibility of the Event Coordinator to review thoroughly all details outlined in the contract. Please indicate recommended changes, sign, and return in a timely manner to ensure deadlines are adhered to. Catering Contract: A detailed catering contract will be developed between you and the Event Coordinator no later than one (1) month prior to your function. The contract will outline all items discussed, such as menus, prices, reception time, time of meal, floor plan for head table and dinner tables, locations of gift and cake tables, beverage requirements for the reception and meal, audio/visual, entertainment requirements for the dance, decorating details, and all other details as it pertains to the event. A $500 non-refundable deposit must be made to confirm your date. This amount will be subtracted from the master bill. Food and Beverages Belvedere Golf Club is strictly the only licensee to prepare and serve all food consumed on the property with the only exception being specialty cakes. In accordance with health and safety standards, all food and beverages consumed on the property must be prepared and sold through our licensed facilities. Guaranteed Billing: During the initial planning stages, you will need to provide us with an estimate of the number expected. Confirmation and guaranteed numbers are required three 1 week prior to the event. Billing is based on the guaranteed number or the number of meals served if greater than the guaranteed number. Bar Service: In accordance with the Provincial Liquor Laws, guests are not permitted to bring in their own liquor and/or permit the establishment from selling alcoholic beverages past 1:00 am. By law, all guests must depart from the premises by 2:00 am. All beverages must be purchased and consumed in bar and deck areas. If you require specialized brands for your event, a minimum of three (3) weeks is needed to ensure the availability of the product. With all private functions, minors must be accompanied by a legal guardian during the event. Minimum bar sales of $750.00 are required for all private events. If sales are less than $750.00, a service charge of $15.00 per hour per bartender will be charged to the master bill. Host Bar: Individual or organization agrees to assume the total cost of all beverages consumed by all attended guests. Host bar is subject to 18% gratuity and HST. Cash Bar: Attendees purchase their own refreshments individually and gratuities are at the discretion of each guest. Wine Service: To enhance any menu, we offer an extensive wine list. To ensure enough product for your event, we require a minimum three (3) weeks advance notice. All food and beverage prices quoted beyond six months of the function are subject to a change of up to a maximum of 10% increase. All food and beverages are subject to 15% gratuity and HST Security, all wedding functions with a dance must have 2 security personnel from 9:00 PM to closing time 2:00 AM. The cost is $25 per hour per security person. Belvedere will hire the security personnel on behalf of the wedding party and charges will be added to the bill. Cancellations: Cancellations for functions must be received at least 2 weeks prior to the event. Cancellations after this time may be subject to a charge up to 100% of the estimated price of the catering.