Maximum Meeting Time (Conducted In Person or by telephone) 6 hours Unlimited emails & brief telephone conversations (up to 10 minutes each) in addition to meeting time. Meeting option types include, but are not limited to: Concept Meeting, Site Tours, Details Meetings, Menu Tastings and Vendor Service Provider Meetings. Planning & Coordination Etiquette Advice Marriage License Information Refer & schedule appointments with pre-screened wedding vendors* Wedding Vendor Coordination Review vendor contracts Distribute detailed production timeline to wedding vendors Final confirmations with wedding vendors via email or telephone (1 week prior) Communicate final headcount (10 days prior) Wedding-Day Production Timeline Create a comprehensive timeline for the entire day Ceremony timeline Reception timeline Bridal party itinerary Transportation schedule Photography schedule The Wedding Rehearsal Direct rehearsal (up to 2 hours) Review seating with ushers Distribute final production timeline Collect items for wedding day The Wedding Day Lead Wedding Manager (Up to 10 hours) Two (2) Event Managers** (up to 10 hours) Greet wedding vendors (at the scheduled coordinated time) Oversee set-up of ceremony and reception area Coordinate wedding vendors on timeline and special needs Supervise delivery and placement of flowers and rentals while on-site Distribute personal flowers Provide use of Wedding-Day Emergency Kits Distribute final payments and/or gratuities to wedding vendors Ensure activities are on schedule per timeline The Ceremony Prepare ceremony order (from processional to recessional) Coordinate and cue musicians for entire ceremony Organize and cue bridal party for processional and recessional Greet late-arriving guests and direct them to available seats The Reception Collect personal items from the ceremony site and move to the reception site Ensure reception set-up is complete Arrange escort card table (pre-alphabetized by client) Place guest cards Place guest favors Confirm table numbers & chairs Arrange hospitality trays in the restrooms if needed Coordinate with the banquet captain/catering staff Greet guests and assist them in finding their table Organize and cue bridal party for grand entrance Cue the MC, bride and groom for protocol events Collect personal items and gifts ready for transport *Package offers referrals only (client sets-up appointments and meets with vendors on their own). ** Additional event managers are required for larger weddings (200+ guest counts)