Terms and Conditions

Hours of Rental Use • The conference room is available for rental from 7am- 10pm daily. • The minimum rental period is two (2) hours. • Hours of use must include the amount of time needed for the setup, function and cleanup, including any time needed by the caterer, coordinator, florist, etc. • The room must be vacated by the time specified on the Conference Room Request Form. Equipment Policy • Applicants are responsible for the repair of any damage incurred to CML’s equipment while in the group’s use. • Applicants may bring their own audio equipment or use outside vendor. CML offers no guarantee of compatibility of outside equipment. • If additional equipment is required, group is responsible for arranging rental of the equipment, set-up and dismantling. Delivery and pickup must be within the hours of the group’s paid schedule. Rental Policy All deposits/rental fee(s) must be submitted with signed Conference Room Request Form and Conference Room Agreement and Contract to reserve the conference room. Deposit Requirements A deposit may be required to ensure proper care is taken with respect to the room and equipment. In the event there are no violations of the rental policy, damage to the facilities and equipment, or excessive cleaning required the deposit will be refunded within one week after your event. Alcohol Policy An additional deposit of $500 will be held for events where alcohol is served. Requests to serve alcohol must be approved by Cable Mountain Lodge management prior to your event. If no prior approval is given, the applicants may forfeit their deposit. Events open to the general public or private events that charge for alcohol served must adhere to Utah State DABC rules and regulations and provide a copy of the single event permit with final payment. Privately hosted events, which are closed to the public and do not charge for alcohol or admission, do not need a DABC permit. Cancellations, Changes and Refunds • Any changes requested will be based on availability. Any changes in rental hours less than thirty (30) days prior to rental date may be assessed additional fees up to $150. • All cancellations may be charged a processing fee of 4% which may be withheld from the security deposit. • If cancellation request is received at least thirty (30) days prior to the rental date the deposit and fees will be refunded, less a processing fee of 4%. • If the request is received less than thirty (30) days prior to the rental date the applicant may forfeit all fees paid. • Refunds are not issued for unused hours. • Cable Mountain Lodge accepts no responsibility for cancellations due to inclement weather, natural disasters or other acts of God. All of the above restrictions and penalties may apply. Facility Setup/Clean up • Renter is responsible for the cleanliness of the facility upon conclusion of the event; a cleaning fee of up to $250 may be assessed if the conference room is not returned to its original state. Vacuum cleaning and chair, table and equipment take-down will be provided by Cable Mountain Lodge. • No used materials or trash is to be left in the facility. • Leftover food must be removed. Parking Policy for Non-Lodge Guest • Additional parking for non-lodge guests may be arranged upon request on a case by case basis. Additional Services • In-house copies are available for ($0.10) per a copy. • Fax Charges Incoming ($0.50) Outgoing ($1.50) per a page. Decorations and Signs • No signs, posters, or decorations of any kind are to be used in the room, unless approved by management. • No adhesive tape, tacks, nails, staples can be used on the conference room walls and/or furniture. • No candles or open flames are permitted, except with proper care in the use of chafing dishes or other catering-related items. • In the event proper authorization is not received and damage results, the full cost of repair and/or replacement may be charge to the renter. Noise and Loud Music • All conference