This package includes some preliminary assistance, guidance and coordination needs for the meeting. As the host of the meeting, you stay in control of making the decisions — you just don’t want to have to worry about the last-minute details and logistical issues. This package allows you to concentrate on the content of your presentation at your meeting or conference. •Schedule initial meeting 6-8 weeks before your meeting/conference date •Planning checklist will be shared with you to keep everything organized as we approach the last few weeks prior to your meeting/event. •Telephone and e-mail consultations •Site design – work with the chosen venue to fit the meeting – how the attendees will flow through the room, where the registration table will be located, etc. •Vendor confirmation 2 weeks prior to the meeting/event •Assist with seating and table arrangements •Arrange blocks of hotel rooms •Contact and coordinate all final details with vendors •Prepare meeting timeline for all involved •Conduct meeting dress rehearsal, if needed •Be sure registration table and any display tables are set up •Greet guests/attendees •Distribute meeting packets and agendas •Arrange seating cards •Ensure that meeting starts on time •Assist late-comers as needed •Keep meeting on schedule as needed •Be sure all necessary meeting items are in meeting room •Carry an “emergency kit,” including such items as pins, stapler, stamps, envelopes, markers, glue, scissors, and a few snacks – just in case!! •Deliver final payment to vendors, as needed •Arrange for transportation after the meeting as needed •Ensure cleanup is complete •Coordinate the return of any rental equipment •Overall event management to take care of any problems that may arise during your event, to include arriving 1-2 hours before the meeting/event start time and staying on site for the duration of your meeting/event •Schedule a follow-up meeting with you to review your event, determine if you achieved your goal or expected end result, and evaluate the process
Designed for those who enjoy planning the details for their event; however, would like a helping hand managing all the specifics planned for the day of the event. Everyday Details will help setup any décor, organize and execute all the details you have planned for your event so you are able to enjoy the event you planned. Everyday Details will work with all the vendors you have contracted for your event, execute event timeline and provide all event team vendors with a copy of the timeline. Remove yourself from the planning process and coordination the day of the event and enjoy the day with your guests.
This package is events that are six months out months or less and it all seems to be coming together…but you’re overwhelmed! This package is custom designed to handle all the last minute details with vendors, unexpected developments, timelines, and vendor confirmations. Complimentary 1 hour consultation 6 meetings to discuss details and final meeting the week prior to your event Unlimited e-mail and telephone contact throughout the planning process Joint final meetings with on-site catering manager Create and distribute detailed timeline of the day from start to finish Coordinate event from start to finish Vendor/Venue referrals and recommendations (Includes reviewing contracts to protect the interest of the clients) Contact all vendors to confirm delivery date and time, location and services agreed upon Assist with budget preparation Assist with music selection Vendor Confirmations 1-2 weeks prior to event Oversee all pre-event details Distribute final payments and/or gratuities Coordinate with vendors to ensure all your wishes are carried out Ensure personal items are collected and returned Relay final headcount to appropriate vendors