Sheraton Oklahoma City Downtown Hotel

What types of events can be hosted at the Sheraton Oklahoma City Downtown Hotel?

The Sheraton Oklahoma City Downtown Hotel is a versatile venue that can accommodate a wide range of events. These include weddings (ceremonies and receptions), bridal showers, birthday parties (including 1st, Sweet 16, 40th, 50th, 60th, 70th, 80th), anniversary celebrations (20th, 25th, 50th, 70th), graduation parties, proms, formals, dances, corporate meetings, trainings, conferences, holiday parties, banquets, family reunions, charity events, beauty pageants, military events, launch parties, memorial events, and focus groups.

What is the typical pricing structure for events, including fees and taxes?

Event pricing at the Sheraton Oklahoma City Downtown Hotel typically includes a Room Rental Charge and a Food & Beverage (F&B) Minimum requirement. The Room Rental Charge varies depending on the specific room and event, starting from approximately $100 and going up to $1,500+. The F&B minimum also varies, ranging from around $400 for smaller meetings to $6,500 or more for larger events, and is determined by guest count and chosen menus. All prices are subject to a 23% service charge and an applicable sales tax of 8.375% or 8.625%. Meal prices generally range from $10-$75 per person, with dinner buffets starting around $45 per person and plated meals around $55 per person.

Do you allow outside catering or outside food/beverages?

As a full-service hotel with an in-house Chef and culinary team, the Sheraton Oklahoma City Downtown Hotel generally does not allow outside food or beverages due to its catering license. However, there are specific exceptions: specialty cakes or cupcakes from a licensed bakery are permitted for events like weddings, birthday parties, and showers. Additionally, outside catering may be allowed for religious or cultural reasons if traditional ethnic cuisine not offered by the hotel is being served. This requires a licensed and insured caterer to file a waiver with the hotel and typically incurs a per-person fee. For these exceptions, only buffet-style outside catering is permitted, not plated meals.

What amenities are included with event space rental?

The rental of event space at the Sheraton Oklahoma City Downtown Hotel typically includes tables, chairs, basic linens (black or white) and napkins, crystal, silverware, china, and glassware. For events that include dancing, a wooden parquet dance floor is usually provided. Basic house centerpieces are also included. For wedding receptions, a complimentary night stay in a Traditional Level Guest Room is often included for the couple, with an upgrade option based on availability. Meeting rooms may include a podium and small platform. All setup and tear-down of hotel-provided items are part of the service.

Are there any restrictions on decorations or what can be brought into the venue?

Guests are welcome to bring their own centerpieces, giveaways, additional décor, and personalized cakes. However, to prevent damage to the facility, certain items and activities are restricted. These include open flames, fog machines, nails into walls, and tape that may cause damage. Prohibited decorative items also include glitter and confetti. Guests may bring a balloon arch for decoration.

Do you offer bar services for events?

Yes, the hotel offers various bar services for events. Options typically include a cash bar, where guests purchase their own drinks, or a hosted bar, where event organizers cover the cost, potentially using drink tickets or a predetermined spending cap. A combination of both can also be arranged. Bartender fees may apply, though they can sometimes be waived. The hotel also offers various liquor packages.

Can I book guest rooms or a complimentary suite for my event?

Yes, the hotel offers discounted rates for guest room blocks for event attendees, with a minimum requirement of 10 rooms to qualify for a block. For couples booking their wedding reception with the venue, a complimentary night stay in a Traditional Level Guest Room is included, with an upgrade option possibly available based on availability.

What audiovisual services are available for meetings and events?

The hotel provides audiovisual capabilities for meetings and events. This includes services such as projectors, screens for presentations, a podium with access to house sound, and microphones. While external DJs typically provide their own sound systems, additional audio/visual equipment, such as speakers, can be rented through the hotel's AV team as an add-on service.

What are the maximum capacities for your event spaces?

The Sheraton Oklahoma City Downtown Hotel features 20 event rooms offering a total of 20,000 square feet of event space. Our largest ballroom, the Century Ballroom, can accommodate up to 400-450 guests (or 300-380 for dinner/dance setups), and up to 500 people in theatre-style seating. The One Broadway Ballroom can host between 150-180 guests in banquet rounds. Other ballrooms, such as the Plaza Ballroom, can accommodate up to 200 guests depending on the setup. For larger groups, utilizing multiple ballrooms and shared foyer spaces is an option.

How can I check availability, get a detailed quote, or schedule a tour of the venue?

To check availability, receive a detailed, personalized quote, or schedule a site tour (including virtual tours), you are encouraged to contact the hotel's Catering Sales Manager directly. Quotes are customized based on factors such as the exact date, anticipated guest count, event duration, specific meal and beverage preferences, and any guest room requirements. It's important to note that event spaces are typically booked on a first-come, first-served basis.

Sheraton Oklahoma City Downtown Hotel

People Often Ask

Event Spaces

Recommendations

Additional Info