GET YOUR BROCHURE AT http://www.BOLDImpactEvents.com
#1 EVENT & WEDDING DAY MANAGEMENT:
? VENDOR CONFIRMATION | We have already confirmed all the vendors, so now we are on site to ensure their prompt arrival and performance
? VENDOR CONTACT | All vendors have our contact information, so in the unlikely event of an emergency, they will contact us and not you.
? DETAILED TIMELINES | Detailed timelines and schedules will be distributed to the photographer, videographer, musicians, catering manager, banquet captain, venue, all team members, the wedding party and anyone involved in the production of the event. Even you will know exactly where to be at precisely what time so the day flows smoothly
? CONTINUOUS PRESENCE & FLOW | We are at your event for the duration, to be sure everything flows as designed
? DAY-OF EMERGENCY KIT | We provide a comprehensive day-of emergency kit which covers just about anything you can think of and/or isn’t planned
? FLOWER DISTRIBUTION | We distribute flowers to the bridal party and parents
? SET UP | Escort cards, decorative items, favors, etc. are set according to the plan
? FINAL CHECKS | We perform the final checks on the location and ensure lighting, set up, decor, check-in, etc. are all as we designed
? COLLECTION OF PERSONAL ITEMS (so you don’t have to) | We collect personal items such as bouquet, cake topper, cake knife, portrait, and guestbook, goblets, gifts, money, etc. and place them in an area for bridal family or designated friends to be responsible for these items.
? COORDINATOR COVERAGE | The designated coordinator on staff will remain on-site throughout the entire event
#2 WEEK-OF COORDINATION SERVICE
(Everything in Event & Wedding Day Management is included PLUS...)
? VENDOR REFERRAL & PASS-THE-TORCH | You pass the torch to us so we can take over a week before the event eliminating that last week of stress.
? DETAILED REVIEW | We review all details and refer additional vendors if necessary
? ON-SITE VISIT | This includes an on-site visit before the event
? VENUE CONTACT | Initiate and maintain contact with the venue regarding the event.
? DETAILED VENUE SET-UP | In addition, we will provide the venue with a comprehensive setup sheet, including vendor names and contact information we will brief the staff when necessary
? GUEST CONFIRMATION | We confirm the number of guests and any other information the venue may require
? DETAILED TIMELINES | We develop detailed timelines and structure for all portions of the event.
? VENDOR CONTACT & TIMELINES | We contact all vendors, provide contact information and distribute timelines before the event
? VENDOR CONTACT & CONFIRMATION | We confirm all vendors the week of, and serve as the primary contact person on the day of the event
? PRE-EVENT ARRIVAL | Arrive two hours before the event start time and remain on-site to coordinate the event until finished
? FINAL CHECKS | Perform final check of lighting, seating, etc
? CEREMONY COORDINATION & RECEPTION ENTRANCE | For weddings, coordinate the Ceremony and entry to the reception
? ENTERTAINMENT & VENUE TIMELINE & COORDINATION | Coordinate the timeline for the dinner and or cocktail reception with the DJ, live entertainment,
and the venue
? COLLECTION OF PERSONAL ITEMS | Collect your personal items and ensure they are secured in a predetermined location
? DAY-OF REHEARSALS | Rehearsals prior to the actual day of the event or an additional charge.
? FULL EVENT PRESENCE | We are on site for 7 to 8 hours
View Terms and Conditions
Terms and Conditions
Retainer is normally 50% down and balance due 30 days prior to event
? ADDITIONAL COORDINATORS | The number of coordinators to be on site are predetermined in the package you choose. Our coordinators supervise vendors, assist with signaling the party for each part of the event, assist with making sure that everything is running on schedule on the day of, when additional
coordinators are needed, the extra fee is $300 per coordinator
? TRAVEL TO SITE | Travel fees is only assessed when pre-determined upon the time of establishing the proposal and contract unless locations change after the contract is established. (usually, your contracted amount is inclusive of any travel fees, if any)
Includes FULL ACCESS TO OUR ONLINE CLIENT PORTAL, calendar, checklists, tools, resources, toolbox, budget templates, note templates, guest list manager, seating chart manager, and you get a free website to help your guests stay informed.
This package includes EVERYTHING FROM ABOVE "Day Of/ Week Of Coordination" PLUS.....
Communication and planning
? INITIAL SITE VISIT | Initial site visit and review to determine vision, theme, etc..
Plus other site visits as necessary.
? ELECTRONIC BUDGET | We create an electronic budget and monitor throughout the entire process.
? UNLIMITED COMMUNICATION | Unlimited text and email conversations.
? DETAILED EVENT CO-CHECKLIST | Detailed event checklist provided and followed together
? ONGOING UPDATES | Updates, and communication during the entire planning stages
? RECOMMENDATIONS & REFERRALS | Recommendations for additional venues if necessary to include rehearsal dinners, brunch, and other events.
? MENU TASTINGS | If possible and if requested, we can accompany you to menu tastings
? DECOR & DESIGN | Decor and design guidance – linens, flowers, lighting, furniture, the stage where applicable, back of the room set up where applicable, etc.
? CEREMONY DESIGN | Ceremony design and room set-up design
? VENUE COMMUNICATION | Detailed communication with the venue
? DETAILED DAY-OF TIMELINES | Create detailed day-of timelines for all parties and vendors involved in the event
Vendor referrals and appointments
? QUALIFIED VENDOR REFERRALS | If you need additional vendors, we only refer the vendors that have proven to be reliable and excellent in their field.
However, we are also happy to work with the vendors you have chosen, and you are confident in their reliability.
? CONTRACTS REVIEW | Review of all vendor contracts. We are very experienced in contracts and negotiation, but please know that we are not attorneys and we recommend having your contracts looked over by an attorney if they contain something . you don't understand or feel is missing.
? PRIMARY CONTACT | We are the primary contacts for the vendors, so you are not bothered with unnecessary details.
? FLORAL & DECOR ACCOMPANIMENT | Accompany on floral and Decor appointments to design the space. We are event designers, but that is a separate service from our planning services
? VENDOR SPECIFIC TIMELINES | Provide a detailed timeline to all vendors outlining the event day details...
? HAIR & MAKEUP TIMELINES | this includes the scheduling of hair and makeup appointments for everyone involved.
? VENDOR CONFIRMATION | Confirm all vendors one week before the event
? FUNDS DISTRIBUTION | In addition to assisting with vendor referrals, we will advise you of balance is due and distribute any balances due on the day of the event to include tips and gratuities you wish to grant
Some of the vendors in a typical event may include:
* AV, audiovisual
* Floral and Decor
* Invitations, programs, and other printed materials
* Photography and Videography
* Linens, seating, and Decor
* Lighting
* Cake and dessert
* Specialty and/or food vendors
* Music, band, DJ, singers, etc.
* Hair and makeup
* Transportation
* Calligraphy services
#4 THE ENTIRE KABOODLE & KABANG
THE ENTIRE KABOODLE & KABANG!
Includes everything listed above such as the Day-of coordination, Week-of Coordination, PLUS VIP Strategy Consulting Day PLUS...
? YOU | You are only involved in the parts you want to be involved in if any.
? VISION | We work with you to establish your vision theme
? THEME BOARD | we create a custom theme board just for you based on your vision and theme
? VENDORS | Perform all the communication with the vendors including negotiation, contract review, and booking, conduct the hiring of vendors and subcontractors.
? MEDIATION / REFEREE | act as a mediator when necessary,
? WEDDING PARTY | Work directly with your wedding party to guide them through their duties
? ONE PRICE | We can include everything on one-price through us or handle all direct payments to all vendors
? TIMELINE | a customized list of items to do from now until the wedding.
? BUDGET | Create and manage a detailed budget that works for you, and we provide a worksheet to guide and assist with budgeting.
? RESEARCH | Provide ideas for the ceremony and reception venues and conduct all the vendor, venue, and design research,
? VENDORS | recommendations from a comprehensive and professional network of vendors.
? DECOR/DESIGN/VISION | develop your wedding style and provide vendor recommendations.
? EVENT STYLING | assist you with wedding design and styling and can beautifully design your event and execute all of the event design as it correlates precisely to your vision.
? CONTRACT REVIEW | review your vendor contracts to avoid any redundancies or unreasonable costs.
? MEETINGS | Schedule all appointments including dress fittings, tastings, tours, and any other meetings you choose to attend, or we can schedule and accompany you at vendor meetings.
? STATIONERY COORDINATION | manage the design and production of your invitations and printed goods.
? INVITATIONS & RSVP MANAGEMENT | Guide you through the entire invitation and rsvp process and assist with RSVPs
? SEATING | Assist in creating the perfect seating chart
