Terms and Conditions

I. EVENT DESCRIPTION / VENUE ACCESS: The Meeting/Event Host shall have access to and use of the venue from _________ o’clock on __________________, to _________ o’clock on __________________, for the purpose of hosting the Meeting/Host’s ______________________ event. Spaces include: ___________________________. II. RENTAL COST: The full rental fee for the use of the venue described in Paragraph I above shall be $___________________. The balance of the rental fee due shall be payable to the Venue Provider upon the completion of the rental period described in Paragraph I above. Acceptable methods of payment include check or bank transfer. Payments made by credit card will incur a 3% convenience fee. III. DEPOSIT: The Meeting/Event Host shall pay to the Venue Provider 50% of the total rental cost $___________________ no later than __________________. In the event of cancellation, your full deposit, excluding $300, will be refunded if cancelled outside of 15 days from your event date. See Cancellation Policy in Paragraph III below for more details. IV. WHITE-GLOVE SERVICE FEE: An additional fee of $20 per person per day will be applied. The total amount will be incorporated into the final balance due and covers essential expenses such as concierge service, setup, cleanup, and other miscellaneous overhead costs per guest. We appreciate your understanding and cooperation in facilitating a smooth and enjoyable event for all attendees. V. CANCELLATION POLICY: To initiate a cancellation, the Meeting/Event Host must provide written notice to the Venue Provider via email at info@stonypointbc.com outside of 15 days from the event date described in paragraph I and the full deposit amount, less $300, will be refunded. Any cancellations made within 15 days of your event date are subject to forfeit the full deposit amount as described in paragraph III. VI. RESCHEDULING POLICY: If the Meeting/Event Host wishes to reschedule the event instead of cancelling, we will make every effort to accommodate the new date, based on availability. Any rescheduling within 15 days to the event will incur an additional $200 inconvenience fee. VII. LIABILITY: The Meeting/Event Host will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that the Venue Provider may incur as a consequence of the actions of the Meeting/Event Host or any of the attendees while the Meeting/Event Host is in control of the venue, and shall indemnify and hold harmless the Venue Provider against any and all legal actions which may arise from the Meeting/Event Host’s use of the venue. VIII. STONY POINT BUSINESS CENTER TERMS & CONDITIONS: The Meeting/Event Host agrees to ensure all attendees are aware of and comply with the terms & conditions outlined below: Age Requirement: To ensure a safe and enjoyable atmosphere, all guests must be 21 years of age or older. Charming Vibes and Safety First: Our property boasts a charming rustic vibe with various stairs and uneven flagstone surfaces. For your safety and comfort, we recommend leaving long dresses and high heels behind. Stay Safe and Mindful: While we aim for a carefree atmosphere, accidents can happen. Please be mindful of your surroundings and take responsibility for your own safety. Watch out for any stumbles, trips, or rogue kicks—it's everyone's responsibility to look out for themselves. Mind the Walls and Ceilings: Our log cabin exudes character but features unfinished walls that can be a bit splintery. Kindly refrain from rubbing or leaning on them. Additionally, be cautious of low ceilings in some areas to avoid any bumps on the head. Accessibility Note: Please note that we're not fully compliant with ADA accessibility standards. If you have mobility concerns or difficulty with stairs, it's advisable to reconsider your visit for your own convenience. Stay Connected: Enjoy high-speed internet available throughout the property.