Terms and Conditions

Meeting room rate is exclusive of 6% sales tax. Rates are net non-commissionable. Guarantee: In order to provide for all attendees, a guaranteed head count will be needed (2) weeks prior to the start of your event to ensure proper setup of your event. Should you be unable to provide us with a count, Hampton Inn Lawrenceville-Sugarloaf will refer to the originally contracted number and prepare accordingly. This will ensure the comfort of all in attendance. Room Rental & Set Up: Room rental fees are determined upon original program details. Room rental includes hotel tables and chairs, audio visual, and set up & clean up. Hotel does not allow DJ’s, dancefloor, or loud music/noise in the meeting rooms. Revisions from the original contract may necessitate a revision in room rental fees or set up change fees. Day of event set up changes may result in a fee up to $100.00. State sales tax will apply to the above meeting room rental and any additional acquired set up fees. Billing: A credit card authorization form is required as a method of guarantee for the agreed upon function space. We will consider this card as the final method of payment unless other arrangements have been made with your hotel sales contact. We reserved the right to authorize and charge the credit card on file 7 days prior to arrival for the full amount. Food & Beverage: To ensure the superior service of Hampton Inn Lawrenceville Duluth, outside food and beverage are subject to an 18% service charge. Alcohol is not allowed in the meeting space. Client is responsible for all paper products, silverware, and plates. Hotel does not allow kitchen access for caterer to prep. Current sales tax will apply. Cleaning & Damage Fees: Upon completion of the above event our staff will do a final walk through, in the event our staff finds any damages a fee will apply. This inspection includes the walls, flooring, furniture and items within. In the event of damages, a repair or replacement fee will apply to payment method on file provided with this agreement. The amount charged will be accessed by our management team and we will provide the amount to you in writing prior to charging. In the event there is any damage or staining of meeting room carpet a professional cleaning fee of $275.00 will be charged prior to a replacement fee being accessed. The property is 100% non-smoking. Boxes: Hampton Inn Lawrenceville-Sugarloaf will gladly receive the supplies necessary for any function. Your hotel sales contact must be notified to approve shipment delivery is acceptable. Material will be accepted no sooner than 3 days prior to the function. All package holding post event must be approved and arranged prior to arrival and shipping pick up scheduling. Cancellations: Hampton Inn Lawrenceville-Sugarloaf is holding the aforementioned space for the exclusive use by your group. Should the event need to be cancelled, we must be notified in writing 7 days prior to the event date, or a full fee will be charged as a cancellation penalty. To