Terms and Conditions

Booking & Payment: • A signed contract with valid current credit card number and expiry date is required at the time of booking. • Full payment must be made at the conclusion of the event. If payment is not received, Flat Rock Cellars reserves the right to charge the outstanding balance to the credit card on file. Payment may be made by Visa, MasterCard, American Express, Debit or Cash. • The fees are subject to HST with beverages being subject to applicable taxes unless otherwise stated. • We require a confirmed number of guests seven (7) business days prior to the function. • Flat Rock Cellars requires that any appointments with additional rentals, photographers or any service pertaining in any way to this event must be booked prior to participate in a site visit. At no point leading up to the date of this event should any on-site planning take place without first pre-booking this visit with the Event Coordinator or designate. Please provide at least 1 weeks’ notice for a booking as Flat Rock Cellars does reserve the right to deny a visit based on availability of the space. Beverage and Catering Services: • Flat Rock Cellars wine served at the function will be determined based on the availability of the product at the time of the function. • All alcohol will be charged at the current winery selling price plus corkage fees. • The selected beers being served to attendees of this function will be the wines supplied by Shawn & Ed Brewing Co. • Flat Rock Cellars reserves the right to refuse to serve any guest that appears to be impaired. • Final call will be made 30 minutes prior to the conclusion of the event, unless otherwise decided by a Flat Rock Cellars staff member. Cancellation Policy: • Cancellations must be made in writing. • Cancellation of an event thirty days or less from the date of the event will result in an automatic cancellation charge of $100.00. • Cancellation of an event seven (7) days or less from the date of the event will result in an automatic cancellation fee of 100% of the agreed upon total. Miscellaneous: • All physical requirements beyond the space and chattels are to be coordinated by the client listed on this contract. Flat Rock Cellars will not coordinate rentals that are not included in the contract. • Additional needs such as florist services, decorations, photographers, chauffeured transportation and music are to be arranged by the client and provided by external suppliers. • No consumption of illegal substances is allowed on the property. Management reserves the right to ask guests partaking in these activities to leave. This includes the consumption of alcohol brought onto the property illegally. • Please note that the winery is a smoke-free venue. For those guests that wish to smoke, we ask that this be done only in the designated area. Security Policy: • Flat Rock Cellars will not be responsible for the damage or loss of equipment or merchandise stored or displayed on its property prior to, during or following the event. • Willful damages to the Winery or its property that are incurred during a function shall be the responsibility of the client, and damages will be billed to the function. • The wine making facility reserves the right to be in use at the time of this event. The winery will be operating as necessary and there is a possibility that we will be using the wine making facility and its access areas for production reasons.

Terms and Conditions

Conditions Booking & Payment: • A signed contract with valid current credit card number and expiry date is required at the time of booking. • Full payment must be made at the conclusion of the event. If payment is not received, Flat Rock Cellars reserves the right to charge the outstanding balance to the credit card on file. Payment may be made by Visa, MasterCard, American Express, Debit or Cash. • The fees are subject to HST with beverages being subject to applicable taxes unless otherwise stated. • We require a confirmed number of guests seven (7) business days prior to the function. • Flat Rock Cellars requires that any appointments with additional rentals, photographers or any service pertaining in any way to this event must be booked prior to participate in a site visit. At no point leading up to the date of this event should any on-site planning take place without first pre-booking this visit with the Event Coordinator or designate. Please provide at least 1 weeks’ notice for a booking as Flat Rock Cellars does reserve the right to deny a visit based on availability of the space. Beverage and Catering Services: • Flat Rock Cellars wine served at the function will be determined based on the availability of the product at the time of the function. • All alcohol will be charged at the current winery selling price plus corkage fees. • The selected beers being served to attendees of this function will be the wines supplied by Shawn & Ed Brewing Co. • Flat Rock Cellars reserves the right to refuse to serve any guest that appears to be impaired. • Final call will be made 30 minutes prior to the conclusion of the event, unless otherwise decided by a Flat Rock Cellars staff member. Cancellation Policy: • Cancellations must be made in writing. • Cancellation of an event thirty days or less from the date of the event will result in an automatic cancellation charge of $100.00. • Cancellation of an event seven (7) days or less from the date of the event will result in an automatic cancellation fee of 100% of the agreed upon total. Miscellaneous: • All physical requirements beyond the space and chattels are to be coordinated by the client listed on this contract. Flat Rock Cellars will not coordinate rentals that are not included in the contract. • Additional needs such as florist services, decorations, photographers, chauffeured transportation and music are to be arranged by the client and provided by external suppliers. • No consumption of illegal substances is allowed on the property. Management reserves the right to ask guests partaking in these activities to leave. This includes the consumption of alcohol brought onto the property illegally. • Please note that the brewery is a smoke-free venue. For those guests that wish to smoke, we ask that this be done only in the designated area. Security Policy: • Flat Rock Cellars will not be responsible for the damage or loss of equipment or merchandise stored or displayed on its property prior to, during or following the event. • Willful damages to the Winery or its property that are incurred during a function shall be the responsibility of the client, and damages will be billed to the function. • The wine making facility reserves the right to be in use at the time of this event. The winery will be operating as necessary and there is a possibility that we will be using the wine making facility and its access areas for production reasons.