Terms and Conditions

PURPOSE: The purpose of The American Mountaineering Center (AMC) Terms & Conditions is to provide a formal document to allow the usage of the facility by outside individuals or groups. POLICIES: Renter – An outside individual, group, or organization that is not employed or considered to be part of the daily operation of the American Mountaineering Center. All renting applicants must be 18 years of age or older. ASSIGNMENT OF FUNCTION SPACE: The event space set forth has been reserved based upon your expected needs. We reserve the right to substitute comparable event space, or to assign different event space in the event of an unscheduled/unplanned maintenance or other issues beyond The AMCs control. The Renter agrees to confirm with the AMC the assigned function of the space before printing any materials listing specific meeting or function locations. Activity/usage by the Renter must be confined to the area that has specifically been rented. The Renter agrees to have all guests, invitees, vendors and other persons vacate the designated event space at the move out time indicated. If a group does not leave prior to or at move out time a $200 fee per hour will automatically be added and charged to the credit card on file. Additional hours added to the original contract prior to the start of the event is available for a charge starting at $150 per hour. The AMC does not allow subletting of contracted space. RESERVATION: Reservations will be accepted on a first-come / first-served basis. A signed contract made through the online Guest Portal via Tripleseat will place a tentative hold on the desired event space. A 50% reservation deposit is required to secure the desired space. If the deposit is not paid within (7) business days of the contract signing, the Renter shall be notified and the reserved event space will be opened up for additional sale. The balance of the rental fees must be paid no later than (7) days prior to the actual usage. Failure to comply may result in cancellation of the reservation and forfeiture of the fees paid. A refundable damage deposit may be required during final payment of the rental fee at the Sales & Event Manager’s discretion. The amount of the damage deposit will be determined at the time of booking. This deposit will be returned after the rental if, at the discretion of the Sales & Events Manager, proper clean-up was performed and the facility did not sustain any damages, i.e., scratches, broken chairs, stains, burn marks, equipment loss, etc. Any disputes regarding the amount will be addressed by AMC Management. An Administration fee will be added to the total cost of your event. This charge will cover the unlimited Wi-Fi use, some Audio Visual components, setup & teardown, and parking. Rentals will include usage of the facility’s tables and chairs that are available in each area. Facility equipment will not be rented for outdoor or off-site usage. PAYMENT: App payments can be made through the online Guest Portal via Tripleseat. Cash or check is also accepted. Renter agrees to pay promptly all taxes, excise or license fees of whatever nature applicable to this occupancy and to take out all licenses, Municipal, State or Federal, required for the usage and agrees to furnish the Owners, upon request, duplicate receipts showing the prompt payment of all taxes and fees, and showing that all required licenses are in effect. RESCHEDULING: If the Renter requests rescheduling an event for any reason other than those described in the Force Majeure section of this Agreement, a written notice will be required stating the reason for the change. The Renter shall be granted (1) reschedule of an event pending availability within the same fiscal year (Oct 1 - Sept 30). To secure the rescheduled date / time, full payment for the event will be required. If a rescheduled event is cancelled by the Renter