Terms and Conditions

Liability Statement: By accepting this Rental Application and Agreement, the Renter agrees to assume the responsibility and legal liability for the above described event, and to abide by all the Conditions in attachment. Additionally, the Renter agrees to indemnify, defend and hold harmless Santa Anita Banquets from any and all claims for bodily injury or property damages that may arise out of or in connection with this Agreement and use of the subject premises. Failure to comply with any or all of the above stated rules will result in the withholding of the security deposit. The Renter has also reviewed, completed and signed the attached Information and Questionnaire form.

Terms and Conditions

BANQUET TERMS AND CONDITIONS Food and Beverage Minimums Deposits, Payments and Cancellations A nonrefundable deposit of $1,500.00 is required to confirm a function. The estimated charges for the event are due in full thirty days prior to the event. Payment may be made by check, cash or credit card. A signed credit card authorization is required for our files. Santa Anita Banquets will provide the client with a final copy of the invoice. The Convener and Guarantor agree to pay the final charges for services rendered as outlined on the Banquet Event Order. In the event of a cancellation Santa Anita Banquets will either charge a cancellation fee which will be deducted from the deposit or retain the deposit in full. All cancellations must be in writing. Room Availability Access to function rooms for decorating purposes is based on room availability and will be confirmed two weeks prior to the event. Santa Anita Banquets will allocate function rooms based on group size and requirements. Santa Anita Banquets reserves the right to provide an alternate function room best suited for the group should the number of guests attending the function differ from the original number quoted. Decorations and Personal Items The use of nails, staples and tacks on function room walls is not permitted. The use of confetti is not permitted inside the Banquet Hall or on the grounds. Santa Anita Banquets will assess a labor charge for any decorations items which require removal or clean up by Santa Anita Banquets staff that is not property of facility. The Convener and Guarantor are responsible for any damage to the premises or property by their guests or independent contractors. In the event of damage, replacement or repair charges will be applied. Santa Anita Banquets will not accept responsibility for items brought on to Hotel property or for any items left behind following the event, including wedding cakes. Personal effects must be removed from Santa Anita Banquets property at the end of each event unless prior arrangements have been made with the Catering Office. Items left on property are at the owner’s risk. BANQUET TERMS AND CONDITIONS (Page two of two) Food and Beverage Service One set menu is requested for all guests. Certain dietary substitutes may be made with prior request. Menu options are available for children twelve years and under at reduced prices. Final selection must be arranged at least three weeks prior to the event. Menu prices and selection are guaranteed 60 days prior to the function date. A guaranteed number of guests are required 72 hours prior to the function. A signed copy of the event order is required 14 days prior to the event confirming all the details. No food or beverage will be permitted to be brought in or removed from the facility with the exception of specialty cakes. We are pleased to cut and display the cake buffet style at no charge. Should a client request to have their cake cut and individually plated a charge of $2.50 per guest will apply. Substitution of specialty cakes for desserts included in menus is not allowed. No outside alcoholic beverages are permitted. Corkage available upon request. Santa Anita Banquets reserves the right to inspect and monitor all functions and to discontinue service to some or all guests in the event of violation of terms and agreement. Thank you for considering Santa Anita Banquets.