Terms and Conditions

Deposit Your event space will not be reserved until the hotel receives the deposit along with a signed agreement. Food, beverage, and audio visual fees are not included in the deposit. Folio will be provided upon request by email or fax the following business day after the event. Cancellation Policy Cancellation of any contracted Event must be made in writing to Danielle Farias, at dfariasedh@gmail.com at least ten (10) days prior to scheduled dates in order to get a full refund on the deposit. If cancelled within (9) days of event, the deposit is not refundable, and payment for any rental items will be due. I. Decorations, Open Flames, and Prohibited Items All Decorations must be approved in advance by the Holiday Inn Express & Suites (Hotel) Sales Manager or Coordinator. Battery operated votive candles are the only authorized form of candle. The Hotel only authorizes the use of Poster Putty and Painters’ Tape to adhere items to floors, walls, and/or ceilings. Clients are responsible for the removal and disposal of all decorations following the completion of their program to avoid excessive cleaning fees. The use of Open Flames is prohibited inside the Hotel and its facilities. The Holiday Inn Express & Suites prohibits the use of (but not limited to): Confetti, Dry Ice, Dry Rice, Exposed Heating Elements, Glitter, High Residue Tapes, Loose Helium Balloons, Nails, Tacks, or Push Pins, Open Flams/Candles, and Fog Machines. Use of these prohibited decorations will result in a cleaning fee, up to $250. II. Damages Clients will be held liable for any damage done to the Hotel, by the attendees due to their gross negligence or willful misconduct. Client will be responsible for full replacement value. The Hotel is not liable for lost or broken items. III. Food & Beverage Policy Since the Hotel is not a full service hotel, outside catering is permitted. All outside food must be provided by a licensed caterer. Client is permitted to bring their own alcoholic beverages onto the premises. Beer and wine are allowed without a bartender at events where all attendees are age 21 and older. If the client would like to serve a full bar AND/OR there are persons under the age of 21 present at the event, the client is required to hire a licensed bartender to serve beverages. If you are using an outside caterer for your event, you must provide their contact information below. IV. Set-up Configurations The Hotel ballroom offers flexible set-up configurations based upon code compliance and equipment inventory. All set-up configurations must be approved prior to your event through the Sales Office. Set-up configurations must remain in the same order as when you arrive and also as pre-determined in the reservation. Requesting changes to your set-up configuration upon arrival will incur a $100 facility charge. V. Parking, Deliveries, and Storage The Hotel provides complimentary parking for it's guests. Event unloading arrangements may be made through the Sales Manager or General Manager. All vehicles will need to leave the loading area upon completion of load-in and/or load-out. Due to space and storage constraints, the Holiday Inn Express & Suites is able to receive limited items in advance of your event date and will incur a storage fee of $10 per box received. The Hotel does not accept responsibility for items that are shipped to us or items that are left behind. All storage locations within the Hotel are for internal use only. These locations may not be used for event support for clients. Clients must determine these types of locations on their own in terms of securing space for their personal items. VI. Misc. The Breakfast Bar is strictly for registered room guest only. You may choose to purchase breakfast separately for your group, in your event room. Children must be supervised at all times. For their safety, children will not be allowed to play in the lobby or pool area.

Terms and Conditions

Deposit Your event space will not be reserved until the hotel receives the deposit along with a signed agreement. Food, beverage, and audio visual fees are not included in the deposit. Folio will be provided upon request by email or fax the following business day after the event. Cancellation Policy Cancellation of any contracted Event must be made in writing to Danielle Farias, at dfariasedh@gmail.com at least ten (10) days prior to scheduled dates in order to get a full refund on the deposit. If cancelled within (9) days of event, the deposit is not refundable, and payment for any rental items will be due. I. Decorations, Open Flames, and Prohibited Items All Decorations must be approved in advance by the Holiday Inn Express & Suites (Hotel) Sales Manager or Coordinator. Battery operated votive candles are the only authorized form of candle. The Hotel only authorizes the use of Poster Putty and Painters’ Tape to adhere items to floors, walls, and/or ceilings. Clients are responsible for the removal and disposal of all decorations following the completion of their program to avoid excessive cleaning fees. The use of Open Flames is prohibited inside the Hotel and its facilities. The Holiday Inn Express & Suites prohibits the use of (but not limited to): Confetti, Dry Ice, Dry Rice, Exposed Heating Elements, Glitter, High Residue Tapes, Loose Helium Balloons, Nails, Tacks, or Push Pins, Open Flams/Candles, and Fog Machines. Use of these prohibited decorations will result in a cleaning fee, up to $250. II. Damages Clients will be held liable for any damage done to the Hotel, by the attendees due to their gross negligence or willful misconduct. Client will be responsible for full replacement value. The Hotel is not liable for lost or broken items. III. Food & Beverage Policy Since the Hotel is not a full service hotel, outside catering is permitted. All outside food must be provided by a licensed caterer. Client is permitted to bring their own alcoholic beverages onto the premises. Beer and wine are allowed without a bartender at events where all attendees are age 21 and older. If the client would like to serve a full bar AND/OR there are persons under the age of 21 present at the event, the client is required to hire a licensed bartender to serve beverages. If you are using an outside caterer for your event, you must provide their contact information below. IV. Set-up Configurations The Hotel ballroom offers flexible set-up configurations based upon code compliance and equipment inventory. All set-up configurations must be approved prior to your event through the Sales Office. Set-up configurations must remain in the same order as when you arrive and also as pre-determined in the reservation. Requesting changes to your set-up configuration upon arrival will incur a $100 facility charge. V. Parking, Deliveries, and Storage The Hotel provides complimentary parking for it's guests. Event unloading arrangements may be made through the Sales Manager or General Manager. All vehicles will need to leave the loading area upon completion of load-in and/or load-out. Due to space and storage constraints, the Holiday Inn Express & Suites is able to receive limited items in advance of your event date and will incur a storage fee of $10 per box received. The Hotel does not accept responsibility for items that are shipped to us or items that are left behind. All storage locations within the Hotel are for internal use only. These locations may not be used for event support for clients. Clients must determine these types of locations on their own in terms of securing space for their personal items. VI. Misc. The Breakfast Bar is strictly for registered room guest only. You may choose to purchase breakfast separately for your group, in your event room. Children must be supervised at all times. For their safety, children will not be allowed to play in the lobby or pool area.

Terms and Conditions

Deposit Your event space will not be reserved until the hotel receives the deposit along with a signed agreement. Food, beverage, and audio visual fees are not included in the deposit. Folio will be provided upon request by email or fax the following business day after the event. Cancellation Policy Cancellation of any contracted Event must be made in writing to Danielle Farias, at dfariasedh@gmail.com at least ten (10) days prior to scheduled dates in order to get a full refund on the deposit. If cancelled within (9) days of event, the deposit is not refundable, and payment for any rental items will be due. I. Decorations, Open Flames, and Prohibited Items All Decorations must be approved in advance by the Holiday Inn Express & Suites (Hotel) Sales Manager or Coordinator. Battery operated votive candles are the only authorized form of candle. The Hotel only authorizes the use of Poster Putty and Painters’ Tape to adhere items to floors, walls, and/or ceilings. Clients are responsible for the removal and disposal of all decorations following the completion of their program to avoid excessive cleaning fees. The use of Open Flames is prohibited inside the Hotel and its facilities. The Holiday Inn Express & Suites prohibits the use of (but not limited to): Confetti, Dry Ice, Dry Rice, Exposed Heating Elements, Glitter, High Residue Tapes, Loose Helium Balloons, Nails, Tacks, or Push Pins, Open Flams/Candles, and Fog Machines. Use of these prohibited decorations will result in a cleaning fee, up to $250. II. Damages Clients will be held liable for any damage done to the Hotel, by the attendees due to their gross negligence or willful misconduct. Client will be responsible for full replacement value. The Hotel is not liable for lost or broken items. III. Food & Beverage Policy Since the Hotel is not a full service hotel, outside catering is permitted. All outside food must be provided by a licensed caterer. Client is permitted to bring their own alcoholic beverages onto the premises. Beer and wine are allowed without a bartender at events where all attendees are age 21 and older. If the client would like to serve a full bar AND/OR there are persons under the age of 21 present at the event, the client is required to hire a licensed bartender to serve beverages. If you are using an outside caterer for your event, you must provide their contact information below. IV. Set-up Configurations The Hotel ballroom offers flexible set-up configurations based upon code compliance and equipment inventory. All set-up configurations must be approved prior to your event through the Sales Office. Set-up configurations must remain in the same order as when you arrive and also as pre-determined in the reservation. Requesting changes to your set-up configuration upon arrival will incur a $100 facility charge. V. Parking, Deliveries, and Storage The Hotel provides complimentary parking for it's guests. Event unloading arrangements may be made through the Sales Manager or General Manager. All vehicles will need to leave the loading area upon completion of load-in and/or load-out. Due to space and storage constraints, the Holiday Inn Express & Suites is able to receive limited items in advance of your event date and will incur a storage fee of $10 per box received. The Hotel does not accept responsibility for items that are shipped to us or items that are left behind. All storage locations within the Hotel are for internal use only. These locations may not be used for event support for clients. Clients must determine these types of locations on their own in terms of securing space for their personal items. VI. Misc. The Breakfast Bar is strictly for registered room guest only. You may choose to purchase breakfast separately for your group, in your event room. Children must be supervised at all times. For their safety, children will not be allowed to play in the lobby or pool area.