Terms and Conditions

CATERING: We believe flexibility with caterers helps to make the perfect event. You may use the caterer of your choice. REHEARSALS: We offer a free two hour rehearsal any day except when there is another event. HOURS: Venue rental period is from 10am to midnight, bar must close at 10:00 pm and all music must end by 10:30 pm. CLEAN UP: Fox Crossing Farm will provide garbage cans for cleanup. The renter is responsible for removing all personal and vendor items by 10 am the following day (this can be flexible as long as there is no upcoming event scheduled). WEATHER: Our indoor arena is included as part of our basic fee and can be used as part of your reception or ceremony. Additional tents can always be rented from local sources. FACILITIES: Fox Crossing Farm is not an all-inclusive venue. We do not have a commercial kitchen or public restrooms. We will do everything we can to connect you with vendors, including catering and portable restroom rentals for you and your wedding guests. (If you have included lodging as part of your package, the wedding party may use those facilities). Regional rentals can be found here. FIRES AND OPEN FLAMES Fox Crossing Farm is surrounded by national forest. We have implemented certain restrictions regarding open flame and fireworks. Paper lanterns are not permitted for decorating purposes unless used with LED candles. Fireworks or sparklers are not allowed at Fox Crossing Farm. When fire restrictions have been issued by Montana Fish, Wildlife, & Parks, we cannot allow campfires. All smoking must be confined to the designated area. DEPOSITS Wedding deposit: To reserve services on the date requested, Fox Crossing requires an initial deposit of fifty percent (50%) of the rental fee. A second payment of fifty percent (50%) of the balance is due six (6) months prior to the event date. Payment of the remaining balance of the rental fee is due three (3) months in advance of the event. Deposits and payments will be made by certified or bank check made payable to Flint Creek Outfitting on the schedule noted below. We do encourage you to purchase cancellation insurance. Cleaning/damages deposit: $1000 (returned after property is inspected for damages after the event) INSURANCE: We require proof of event insurance to be provided at least 30 days prior to the dates you have reserved. If you and your guests will be staying over (camping, lodging), we require insurance for each day you will be on the premises. Policies are very affordable. We recommend using https://www.theeventhelper.com Your policy must include the following: (if using the https://www.theeventhelper.com their general liability for weddings covers this) Each Occurrence: $1,000,000.00 Damage to Rented Premises: $100,000 Medical Expenses (for any one person): $5,000 Personal and Advertising Injury: $1,000,000.00 General Aggregate: $2,000,000.00 Products - Comp/Op AGG: $1,000,000.00 Host Liquor Liability: Yes Deductible: Your choosing We recommend that you add cancellation insurance to your policy. Occasionally, weddings need to be cancelled due to unforeseen circumstances like natural disasters and extreme weather. Cancellation insurance typically covers deposits and all other costs paid in advance in addition to unexpected cancellations from vendors.