Curious to see if my fellow planners have been asked this question from a potential client.
Event Planning: The process of planning and coordinating an event can include budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third party vendors, and emergency plans.
Event Coordinator: Aids in coordinating successful events by adhering to financial budget, rental spaces, and client requests. Bids and manages the contract with caterers, photographers, florists, or for goodie bags, corporate gifts, etc.
edited by laura2081469 on 12/20/2016
Event planners are managing the contract and financial aspect of the event and on the other end, the event coordinators are professionals who look after the details of the events and put the things at right places.
Event Planner: The person with you from beginning to end; because people don’t have the time to do it all.
Event Coordinator: The person who would simply run the show on the day of the event.
I agree with "LiveWire99Ent" it is sometimes referred to the reporting structure as how you view the difference. But some may view them all the same in one. However, there is a slight difference and that difference can come with extended talent in the form of experiences, more knowledge and connection.
I've always looked at the Event Coordinator as someone who reports to or work very closely with an Event Planner/Event Manager. However, whether working together or independently the Planner creates, design, and allocate for an event/project. Where as the Coordinator is someone who knows the scope of the event/project just as much, but is there to over see the plans through for full execution.
Therefore, to sum it up in few words; The Planner orchestrates, while the Coordinator manage logistics given to them.
Planner - Event planner is the person you would have with you from beginning to end. This is either because you don’t have the time to do it all, or you just simply acknowledge that you need help pulling it all together. This goes for weddings and other social events.
Coordinator - In the case of a wedding, this would be the person who would show up for the rehearsal, ceremony, and reception. In other social events, this person would simply run the show the day of the event.
According to me the event planner makes the critical decisions regarding the what, when, who and how. An event coordinator on the other hand, is responsible for making sure all the details are executed, and that each vendor shows up on time and performs appropriately.
New Orleans, LA
March 5, 2014
Do you have any advice for a college student with an Associates Degree and currently pursing a Bachelor's Degree in Hospitality Management yet have a interest in becoming an Event Coordinator in the future?
February 19, 2014
event coordinator which coordinates the entire event from first to last event. Where as the event planner have the duty of planning the entire event.
The main motive of event planner to plan the event and have creative idea to organize an event and event coordinator help the event planner to make his dream become true
Difference between an event planner and an event coordinator. Generally speaking, the planner makes the critical decisions regarding the what, when, who and how.
When an event coordinator on the other hand, is responsible for making sure all the details are executed, and that each vendor shows up on time and performs appropriately.
The question for the the differences between the two has become very popular. At the basic level we can differentiate between the two as , the planner makes the critical decisions regarding what, when, who and how. Whereas the event coordinator is responsible for making sure all the details are executed well, and each vendor shows up on time and performs appropriately.
The difference is about $1,600.
Have you thought about getting a special favor made for each guest that would be a lasting memory of the special celebration. I have many product ideas that would wow your guest. I think you could do some personalized mint tins filled with mints or maybe a personalized chocolate bar. Give me a call and we can find the right favor for your event. 1-866-646-8269 ask for Eileen.
Having reviewed many of the comments below I decided I should respond. As a senior meetings professional in the corporate world the difference really is experience., Event Planners typically have 5 or more years experience in direct planning and Event coordinators less than 5 - for example the seniority level would look like the following from top down:
Manager / Director / VP
Senior Event Planner
Again this is from a corporate perspective and the most widely accepted use of terminology in the meetings industry
Hope you find it helpful.
Event planner is the one that would conceptualize, organize and manage the entire event, keeping in mind the clients needs.
Event coordinator is like a resource at the event venue who helps in coordinating actions that have been planned, at the specific time it is supposed to be executed.
Event Planner:This would be the person you would have with you from opening to end. This is either because you don’t have the time to do it all, or you just basicallyrecognize that you need help pulling it all together. This goes forweddings and other social events.
Event Coordinator:In the case of a wedding, this would be the person who would demonstrate up forthe rehearsal, ceremony, and reception. In other social events, thisperson would simply run the show the day of the event.
Hi I am planning an evnet and instead of making a new page, I just updated the old one. However, it is not updated on my home page. Does anyone know how to change it on my profile so I am able to keep track of the guest count and such.
August 21, 2011
thx ... ya i have a friend works in event company ! so i will just ask him if i can be his assistant for free charge!
thx. and best regards,
August 20, 2011
Thank u very much Dr.Ronald for ur help ! i just want to tell u that i dont have a degree! and is it ok without a degree to work in this field ! if iam interested !even with low salary while i have other job!
August 19, 2011
i work in chocolates shop and gift wrraping shop and i see my self in decorating and sales very good !is there any chance for me to work as event planner or coordinator?
any help pls.
Does anyone know a website where I can find vendors for a festival in upstate New York. I need vendors and I have advertised on a few sites. Suggestions Welcome!
What is the difference between an agent, manager and event planner?
I read the comments with interest. It all starts with the client really...some like to get involved, others just want you to handle all the details. Therefore, the "event planner" can handle from soup to nuts so the client need not worry...they just get updates based on what they have shared with the planner. Some clients need someone to handle the day of the event...and that is all right too because it can really make a difference to have a professional on site to keep the event flowing smoothly.
Some see Event Planners/Coordinators as the same. Event Planners "pull events" together as well. The only difference in how people reference the person and for some companies it is to show difference in career status. What I mean by that is this: Event Manager, Event Planner and Event Coordinator are all the same thing just different amount of experience. Most people utilize Event Planner the most because people's marketing association with the title is what they recognize. Hope this helps.
Event Planners just make the calls to get things set up. Event Coordinators work to pull things through and also are there on-site for the event date to make sure everything goes smooth.
I do coordinate some events and also perform Motown at many of them. Perhaps I may be of help.
Email me if interested: firstname.lastname@example.org
The Duke of Motown
Event Planners create the event and negotiate all of the details and contracts and Event Coordinators pull all of the details and services logistically together for a smooth day-of event as well as handle any lumps and bumps that may occur. Event Coordinators are really good at fixing problems in a way that you and your guests don't even notice.