Day Of Wedding Coordinator Package - Portland, ORAttendees: 10-100 | $300 Per Event
Prior to Your Wedding Day - Initial Meeting to review time line, plan ceremony, layout, and event details Respond to emails and phone calls Create comprehensive timeliness of the ceremony and reception Provide time line to vendors, appropriate family members, and members of the bridal party Confirm delivery times, items being delivered, etc with vendors the week prior to the wedding Act as the point of contact for the wedding day vendors beginning 1-2 weeks prior to event Attend final walk-thru meeting @ ceremony & reception venue Present at rehearsal to ensure it flows smoothly and to answer any questions Wedding Day- Up to 8 hours of assistance on day of wedding Coordinate all dynamic facets: vendor management, attend to guests needs & inquiries, facilitate solutions to unexpected challenging situations that may arise, etc. Assist bride and groom as needed throughout the wedding day Oversee all wedding day deliveries Ensure the design of the venue appears as anticipated Assist with snacks and beverages for the bridal party Organize and distribute all personal flowers Direct the wedding party so they are in the proper place at the proper time Provide wedding emergency kit Deliver payment to vendors requiring payment the day of the wedding Line up groomsmen and bridesmaids Transport all personal items from ceremony to reception Coordinate events and announcements throughout the reception Organize the bridal party and guests for the Grand Entrance and Exit Collect gifts and personal décor items and ensure they reach the proper vehicle or on-site hotel room Handle all last minute needs
Terms and Conditions
• My role will be that of day of coordinator and not actual wedding planner. You will make the actual selections of service providers and all planning aspects while I only orchestrate the coordination of these services day of. • It is your responsibility to provide me with contact names, telephone numbers and any scheduled timetables for all service providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding. • It is also your responsibility to notify me of any changes in a timely manner. I shall not be held liable for any changes made by you or your selected service providers. • Get It Straight reserves the right to use photos from your event for promotion, display, advertisement, Internet, publication, etc. • Coordinator will dress in appropriate attire for your wedding be it a black-tie affair or an outdoor BBQ. CHANGES / CANCELLATION A. Any changes made to this letter of agreement must be made in writing and signed by all parties. You may cancel this agreement, in writing, for any reason. If cancelled less than 7 days before the wedding date, a nominal $50 fee is due for time and hours already invested, on top of any out of pocket expense, additional meeting or rehearsal rates. B. If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding; I will require payment only for the time actually spent or accrued toward your wedding. C. Coordinator’s obligation to give services here under is subject to the unavailability of the Coordinator only as a result of unforeseen accidents, acts of God and other reasons beyond her control.